What personal data Players Series collects from players, media and partners, why we hold it, how long we keep it and what you can ask us to do with it.
Who this policy applies to and who is responsible for the data.
In plain English: This covers everyone we hold data about: players, media, partners and people who just use the site.
This policy explains how Players Series collects and uses personal data about players, accredited media, partners and suppliers, and visitors to this website.
The controller of that data is [legal entity name] of [address]. Questions about this policy, and any request to exercise a right described in it, should be sent to us through the contact page.
Where a festival is run with a venue partner or a title sponsor, that partner may be a separate controller of data it collects itself. This policy covers only data we collect.
This policy may change. A change takes effect when it is published on this page and the effective date above is updated. Where a change materially affects how we use data we already hold about you, we will say so at the top of the page for [period].
Set out by who you are to us, because a player and a partner are not the same case.
In plain English: Players: name, contact, ID check, results. Media and partners: work contact details. Visitors: basic analytics.
From players. Name; date of birth; nationality; contact email and telephone number; the identification document presented at registration and the fact that it was checked; entries, results, prizes and any tax withheld; any penalty or ruling recorded against the registration.
From accredited media. Name, publication, work contact details and the accreditation issued.
From partners and suppliers. The name, role and work contact details of the individuals we deal with, and the commercial correspondence between us.
From visitors to this site. Pages requested, approximate location derived from IP address, device and browser type, and referring site. Where you submit a form, whatever you type into it.
From the tournament floor. Photography and video of the room and the tables, and live reporting of hands, chip counts and eliminations under your playing name.
We do not ask for and do not want your financial account details, your identification document number, any password, or any special category data. If you send any of these to us through a form on this site, we will delete it.
The details you give us must be your own and must be accurate. Tell us when they change. We cannot pay a prize, confirm a seat or answer an enquiry against a record that is out of date, and we are not responsible for a loss caused by our relying on details you have not corrected.
Where a festival, a venue or a regulator operates a self-exclusion or responsible-play scheme, and you are covered by it, we hold the fact of that exclusion so that we can honour it. We hold nothing about the circumstances behind it.
Each purpose, and the basis we rely on for it.
In plain English: Mostly to run the tournament and to meet the law. Marketing only if you ask for it.
To run an event you have entered: registration, seating, results, payouts and disputes. Basis: performance of a contract with you.
To meet legal obligations: age verification, identification checks, tax withholding and record keeping. Basis: legal obligation.
To publish results and coverage: live reporting, payout tables, champion records and the photographic and video record of a festival. Basis: legitimate interests in reporting a public sporting event.
To protect the integrity of the game: investigating suspected collusion, prohibited assistance or exclusion breaches. Basis: legitimate interests.
To send you news about the tour: only where you have asked us to. Basis: consent, withdrawable at any time from any message we send.
To verify who you are: identity checks at registration, before a prize is paid, and where a concern is raised about an entry. Basis: legal obligation, and our legitimate interest in knowing who is at the table.
To understand the tour and improve it: counting fields, analysing schedules and structures, and measuring how the site is used. This work is done on aggregated figures wherever it can be. Basis: legitimate interests.
To protect the festival and the systems behind it: detecting fraud, preventing unauthorised access, and investigating a security incident on the floor or online. Basis: legitimate interests, and legal obligation where a report is required.
A published period for each category rather than a general assurance.
In plain English: Results stay forever because they are a public record. Everything else has an end date.
Results, champions and payout records: retained indefinitely as the permanent sporting record of the tour.
Registration and identification check records: retained for the period required by applicable tax and gaming law, currently [period].
Enquiries and correspondence: retained for [period] from the last message and then deleted.
Marketing consents: retained until withdrawn, and the record of the withdrawal retained thereafter so that we can honour it.
Website analytics: retained in aggregate form; individual records are deleted after [period].
And what we will need from you before we can act on a request.
In plain English: You can ask for a copy, a correction, or deletion. Results cannot be deleted, and we will explain why.
You may ask us for a copy of the personal data we hold about you, for it to be corrected if it is wrong, for it to be deleted, for our processing of it to be restricted, or for it to be provided in a portable form.
You may object to processing we carry out on the basis of legitimate interests, and you may withdraw consent to marketing at any time.
We will respond to a request within one month. We will need to satisfy ourselves that the request comes from you, which we do by writing to the address held on the registration; we will not ask you to send us a copy of an identification document by email.
We do not charge for responding to a request. Where a request is repetitive or clearly excessive we may ask you to narrow it before we act.
Some data cannot be deleted on request: published results and the payout record of an event are the permanent record of a sporting competition and are retained on the basis of our legitimate interest in that record. Where we decline a request we will say so and explain why.
You have the right to complain to the data protection authority in [jurisdiction] if you are not satisfied with how we have handled a request.
You may object to a decision about you being taken by wholly automated means. Players Series does not currently take any decision about a player automatically; seat draws are random by design, and every ruling, refusal and payout is made by a person.
Where the data goes and how it is protected.
In plain English: Some suppliers are outside the country a festival is held in. We use standard contractual protections.
The tour operates across more than one country and some of our suppliers are established outside the jurisdiction in which a festival is held. Where personal data is transferred, we do so under the safeguards required by applicable law, including standard contractual clauses.
We hold personal data on access-controlled systems, encrypt it in transit, and restrict access to the staff who need it. Identification documents presented at registration are checked and recorded as checked; we do not retain images of them.
Where a personal data breach is likely to result in a risk to you, we will notify the relevant authority and, where required, you.
Where you are given a login for a Players Series tool, the credentials are yours to keep confidential. Do not share them, and tell us straight away if you think someone else has them.
What we send, how you asked for it, and the one click that ends it.
In plain English: We only email you about the tour if you asked us to. Every message has an unsubscribe link and it works.
We send news about the tour, schedules and festival announcements only to people who have asked to receive them. Asking is a separate step from registering for an event.
Every message we send carries a link to stop receiving them. You can also tell us at any time through the contact page, and we will act on it without asking why.
Withdrawing consent does not affect messages we have to send you about an entry you have already paid for, such as a schedule change or a payment confirmation.
We do not pass your contact details to a sponsor or a partner for their own marketing. If we ever offer that, it will be a separate opt-in and it will be off by default.
The site is not for under-18s and neither are the events.
In plain English: We do not knowingly collect data about anyone under 18.
Players Series events are open only to persons aged 18 or over, and this site is not directed at children. We do not knowingly collect personal data about anyone under 18.
If you believe we hold data about a child, contact us and we will delete it.
